PRIVACY STATEMENT
As of May 25, 2018, the General Data Protection Regulation is applicable regarding the protection of personal data. In this privacy statement, we clarify what happens with your personal data and how we ensure that the security of this data is maintained.
What are personal data?
Personal data is information that tells something about an individual, such as a name, (email) address, date of birth, photos, etc. When this data or a combination of this data can be traced back to a person, we refer to it as personal data. We do everything possible to ensure the security of your personal data.
Whose personal data do we process?
We process personal data of people with whom we have a direct or indirect relationship. This includes data of board members, ambassadors, newsletter subscribers, and donors of the foundation.
Why do we process personal data?
These data allow our board members and ambassadors to communicate with each other, provide information to newsletter subscribers, and properly collect donations from our donors. The personal data of board members, ambassadors, and newsletter subscribers are processed by our secretary, while the personal data of donors are processed by our treasurer.
What data about me are stored?
To maintain a good and reliable administration, certain conditions must be met. We require a limited amount of data from you for this purpose, including last name, middle name, initials, street and house number, postal code, and city. Additional data that are important for effective communication with you, include:
- Landline phone, mobile phone, and email address;
- Data necessary for the financial processing of donations: IBAN number, BIC code, authorization for direct debit.
The department does not process any special personal data.
Who records the mandatory data and who may use them?
The mandatory data are recorded by:
- The secretary for name, address, phone, and email details;
- The treasurer for financial data.
The board is authorized to use this data.
The foundation does not provide this data to third parties.
Can I review the data registered about me?
You always have the right to know what data has been registered about you. If you wish to exercise this right, you can make an appointment with the secretary.
Can I have my data adapted?
If you believe that incorrect data about you has been recorded, you can have it corrected. You contact the secretary, specify which data needs correction, and provide the correct information. The board will inform you in writing whether they are willing to make the changes. If not, the board will provide a clear reason for their decision.
Can I have my data deleted?
Data necessary for the processing of donations cannot be deleted unless the donation is terminated. In such cases, the board is obliged to delete this data immediately. If this has not been done, you have the right to have it done subsequently.
If you wish to have data deleted, you must contact the board in writing, specifying which data you want to be deleted. The board will then inform you whether they are willing to delete the data. If not, they will provide a clear reason for their decision.
What options do I have if the board rejects my request to modify or delete my data?
The board will always provide you with a written explanation if they are unwilling to modify or delete your data.
This communication will also inform you that you can file an objection with the board within a specified period.
If your objection is rejected, you still have the option to pursue a civil law remedy.
Where are my data stored?
The secretary stores data related to name, address, phone, and email.
The treasurer stores financial data.
Both officers ensure that the data is not lost and remains protected against unauthorized use.